Per Diem Rates for Travel

Lodging
In-state rate
Out-of-state rate
12 midnight to 6am $99.00 plus applicable taxes as of October 1, 2024
Actual Cost

Exceptions: Williams, Mountrail, and McKenzie counties see ND Per Diem Rate

Meals
In-state
Out-of-state
Must leave by 7am/Return by 6am
$9.00 20% of daily rate
Must leave by 1pm/Return by 12pm
$14.00
30% of daily rate
Must leave by 7pm/Return by 6pm
$22.00
50% of daily rate

Mileage
In-state
Out-of-state
as of 1/01/2025 current state fleet rate
$.70 per mile within 300 mile radius of ND border ***Note: round trip max 600 miles reimbursable at this rate

$.18 per mile beyond 300 miles of ND border

For NDUS (North Dakota University System) entities, hotel accommodation policies follow OMB Policy 505 (Reimbursement for Meals and Lodging), OMB Policy 508 (Per Diem Allowance for Long-Term Travel), and OMB Policy 513 (Lodging Receipts and Payments), requiring employees to document attempts to find lodging at the state rate if it's not available. VCSU's procedure is 3 attempts at finding lodging within the per-diem rate. This should be documented and submitted with the expense reimbursement request.

Lodging expenses incurred when traveling on University business outside the state of ND will be reimbursed at actual cost. An original lodging receipt is required for reimbursement to the employee.

For more information on reimbursable items see the ND Legislative Century Code

Outside ND Per Diem Rates

Outside 48 Contiguous States Per Diem Rates

For more information, please contact:

VCSU Business Office

701.845.7232

business.office@vcsu.edu